NAFA Releases Fleet Information Management Guide

July 28, 2014

The National Association of Fleet Administrators (NAFA) has released its Fleet Information Management Guide, which provides a review of the fundamentals of fleet information management—including fleet information management systems (FIMS)—and reviews fleet system selection and technology options to consider.

“Data and data management are critical to successfully maintaining a fleet. In order to run all-important lifecycle analyses, you need to collect and maintain all the data generated by your processes,” said NAFA CEO Phillip Russo, CAE. “NAFA’s Fleet Information Management Guide is the effort of hundreds of volunteer hours from a team of fleet management experts and veteran fleet professionals. It will provide clarity for fleet professionals in an aspect of fleet management that is very complex.”

NAFA’s Fleet Information Management Guide:

  • Reviews the selection and acquisition of a commercial off the shelf fleet information management system using the request for proposal process;
  • Examines important implementation items including project team formation, project management plan, project phases and training;
  • Describes key functions and modules, such as lifecycle management, fuel management, and maintenance and repair;
  • Explores telematics functions and uses, the current state of telematics technology and applications in the fleet marketplace;
  • Highlights data management and system administration, including data collection, data standards, data integrity and system administration;
  • Illustrates the importance of fleet business analytics and reporting, as it explores key fleet performance indicators, reporting and data analysis methods; and
  • Provides tips to avoid common mistakes and pitfalls, as well as “data analysis paralysis.”

Tables and charts included provide summarized information so readers can compare the advantages and limitations of various fleet systems side by side. A detailed example of a FIMS request for proposal is also provided.

“This guide has been created through much time and effort, and the end result was worth every bit of it,” Russo said. “I believe NAFA’s Fleet Information Management Guide will be instructive and helpful to fleet managers at every stage of their career.”